FM Lax Board Open Positions

Fort Mill Lacrosse Club Board

2009/2010 Season

The Fort Mill Lacrosse Club (FMLC) seeks nominations for open positions to its Board for 2009-2010. Positions open are President, Vice-President-Girls and Treasurer. Vice President-Boys may be open contingent upon outcome of election to open positions. However, we encourage interested nominees to apply to Vice President - Boys.

FMLC invites those interested to contact Amy Katz with the following information:

· Position applying for

· Nominee’s name

· That permission to nominate has been granted (if you are nominating some one other than yourself)

· Nominee’s contact phone/email address

· A brief description of why the nominee would be a good candidate for the particular position.

Click HERE to email your nominations.

All nominations must be sent to amykatz@comporium.net by Sunday, July 12 at 5:00 p.m.

Nominees should be aware that as a 501(c)(3) nonprofit corporation, Board members serve on the Board without any financial compensation. Nominees should also take note of the FMLC Conflict of Interest Policy. Please Click HERE to review our Conflict of Interest Policy.

2009/2010 Positions/Descriptions

6.26.09
Fort Mill Lacrosse Club
2009-2010 Board Descriptions

President (open)

The President is the chairperson of the Board. The President shall convene regularly scheduled Board meetings at least once a quarter, and shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Co-Vice Presidents, Secretary and Treasurer. The President’s primary role is to assure compliance with By-Laws, and meet legal and financial requirements to maintain the club’s status as a 501(c)(3) nonprofit corporation

· Oversee board and executive committee meetings, as called

· Work in partnership with board to make sure board resolutions are carried out

· Call special meetings, if necessary

· Prepare agenda for board meetings in advance

· Work with the nominating committee to recruit new board members

· Act as a spokesperson for the organization

· Periodically consult with board members on their roles

Vice President – Boys (open conditionally***see note below)
Vice President – Girls (open)

The Co-Vice Presidents serve equally as Vice-Presidents of the Board, with each having a particular focus, executive oversight and responsibility for the support and operations of the boys or girls’ teams, respectively.

· In the absence of the President, co-preside at board and executive committee meetings with approval of the board.

· In the absence of the President and one Co-Vice President, preside at board and executive committee meetings with approval of the board, including absent Co-Vice President

· Oversee the functions of: coaching, recruiting, registration, fundraising, and sponsorships for each the girls’ or boys’ teams, recruiting volunteers to serve on team-based working groups or committees and encouraging leadership among those whose players are among the younger ones in the club

· Ensure the utmost integrity and ethical standards are adhered and met, and particularly on the girls’ or boys’ teams, for which the Vice President has responsibility.

· Will have authority to address matters for all above listed responsibilities as it deems to their teams (boys and girls)

***Note: VP Boys is open if the current VP Boys is elected to an open position. The VP Boys reserves the right to remain in place to serve the second year of a two-year term.

Treasurer (open)

The Treasurer shall make a report at each board meeting. The Treasurer shall chair the Finance Committee (when created), assist in the preparation of the budget, help develop fundraising plans, and make financial information available to board members and to the public.

· In the absence of the President, Co-Vice Presidents and Secretary, preside at board and executive committee meetings with approval of the board.

· Deposit money and checks in the name of and to the credit of the organization in the bank account approved by the board

· Disperse funds at the request of board members and coaches following board-approved funds disbursement procedures

· Maintain financial knowledge of the organization and personal commitment to its goals and objectives

· Understand financial accounting for nonprofit organizations

· Serve as the financial officer of the organization

· Manage the board’s review of and action related to the board’s financial responsibilities

· Work with the Board to make sure all appropriate financial reports are made and are available on a timely basis

· Prepare the annual budget and financial projections

· Order and review the annual audit

Secretary (Rena Blanchard)

The Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements, and to enable authorized persons to determine when, how, and by whom the board's business was conducted. In order to fulfill these responsibilities, and subject to the organization's bylaws, the Secretary records minutes of meetings, ensures their accuracy, and availability, proposes policies and practices, submits various reports to the board, fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws. Organizations are required by law and by custom to maintain certain records for several purposes, including:

· Maintains records of the board and ensures effective management of organization's records.

· Manages minutes of board meetings.

· Ensures minutes are distributed to members after each meeting.

· Is sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings.

· Maintains club web site with weekly updates.

· Communication liaison between Board, players, families and community.

· In the absence of the President (and Co-Vice Presidents), the Secretary calls the meeting to order, presiding until a temporary chairperson is elected.

· The Secretary may be designated by the Board of Directors and/or bylaws as one of the signing officers for certain documents. In this capacity, the Secretary may be authorized or required to sign or countersign checks, correspondence, applications, reports, contracts or other documents on behalf of organization.

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